The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’
The Foundation is committed to work/life balance and diversity both within the organization and in its work with the community.
We are currently recruiting for the role of
Community Impact Operations Coordinator (Permanent – Full-time)
Our Values
- Trust
- Generosity
- Equity
- Transformation
- Responsiveness
Our Core Competencies
- Relationship Building
- Managing Healthy Conflict
- Adaptability
- Critical Thinking and Decision Making
The Role:
This position plays a pivotal role in delivering comprehensive administrative support to the Community Impact team. Acting as the primary point of contact, it addresses general inquiries from community organizations with professionalism and efficiency.
Additionally, the role encompasses vital administrative functions related to the Grants Management system, ensuring smooth payment operations, meticulous file management, and effective information management. Furthermore, it involves coordinating and supporting various events and projects, contributing to the overall success and mission of the team.
Core Areas of Responsibility:
External Grantee Support
- Comprehensive knowledge about all responsive grant programs offered through the Grants Management System
- Serve as the lead staff member responding to general inquiries from community organizations including specific grant-related requests
- Serve as the lead staff responding to technical questions related to the Grants Management System and act as the first point of contact to support user experience in GMS.
- Ability to prioritize and triage enquiries from external stakeholders
- Obtain financial direct deposit information from grantee organizations
Grants Management System (GMS) Administrative Support
- Support the opening and closing of grant application cycles (e.g., Community Grants, Children and Youth Grants, Major Capital Grants) within the GMS platform, ensuring applications are accessible to organizations on specified dates.”
- Submit tickets for technical issues and fixes in the GMS and support the remediation of the ticket.
- Support in the compiling of system and business requirements to improve grant program workflows and processes
- Ensure records and activities in the Grants management System are organized and contacts are up to date
- Provide file management support including assigning Reviewers to grant files in the system
- Update grant-specific correspondence templates in the GMS
Operational Support
- Provide administrative support to Community Impact Department
- Prepare materials for the Community meetings and agenda
- Support critical records management functions by ensuring grantee records are accurate and current
- Act as backup for the updating of TWF shared calendar on SharePoint
- Ensure all team records are well-organized, easily accessible, and that contact information is accurate
- Compile and retrieve reports from the database as requested
- Coordinate special assignments as requested
- Assume other duties as may be assigned.
About You: If your background looks different from below, in your cover letter, tell us why you would be a good fit! explanation
Experience, Education, and Credentials
- Diploma in office administration or related field
- 3-5 years of experience working in an administrative role, ideally in a non-profit environment
Skills and Abilities
- Strong written and verbal communication skills
- A passion for the administrative and operational end of an organization
· Strong verbal and written communication skills
- Strong interpersonal skills
· Skilled in data management
- Strong organizational skills
· Strong attention to detail
· Proficient computer skills
· Ability to prioritizes and manage competing demands
- Ability to deal with conflict in a healthy manner
What We Offer:
· Starting salary in the range of $49,400 – $59,280
· A comprehensive benefit package including health and dental benefits
· A Health Spending Account
· Access to Consult + (Virtual Doctor Service)
· EFAP program available to employees and family members
· Pension program starting at six months of employment
· Vacation starts at three weeks per year
· Eco-pass program (half cost bus pass)
· Maternity/Parental Leave Top Up
· Professional Development opportunities
Applications, including resume and cover letter, should be submitted by January 30, 2026. All applications must be submitted at https://careers.risepeople.com/the- winnipeg-foundation/en.
Applicants who do not fully satisfy all the essential requirements are nonetheless encouraged to submit their applications for consideration regarding this position. We firmly believe in the potential for diverse perspectives, skills and experience to enrich our team and contribute to The Foundation’s overall success.
The Recruitment Process
As part of The Foundation’s commitment to being transparent; the following are the stages of our recruitment process:
· Job posting (2 weeks in circulation)
· Phone screening (conducted after the closing date; duration: 2 weeks)
· First in-person interview (conducted within 2 weeks after phone screening interviews)
· Second in-person interview (within 2 weeks after the first interview)
· Start date: March 2026
During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundation’s values and core competencies.
TThe Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.
Note: If you would like to discuss an accommodation or have difficulty submitting your application via the portal, please email careers@wpgfdn.org for support.
For more information, visit our Job Opportunities