Privacy

For the purposes of this Privacy Policy, the following words and variations thereof have the following meanings:

“collection” means the act of gathering, acquiring, recording, or obtaining personal information from any source, including third parties, by any means.

“consent” means knowledge and voluntary agreement for the collection, use and disclosure of personal information for defined purposes. Consent can be either expressed or implied and can be provided directly by the user or by an authorized representative. Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from a user’s action or inaction.

“disclosure” means making personal information available to a third party.

“electronic communications” means the electronic publications, newsletters, blog, and announcements provided by Winnipeg Foundation to users.

“employee” means an employee of Winnipeg Foundation, and for the purpose of this Privacy Policy only, includes independent and other contractors performing services within the Foundation.

“Foundation account” means an online account for which a user must register by creating a username and password, including a donor account and a grant application account.

“personal information” means information about an identifiable individual, but not aggregated information that cannot be associated with a specific individual. For a registered user of a Foundation account, such information may include (but is not limited to) donation and grant information, billing information, account information, donation and grant records, and any recorded complaints.

“third party” means an individual other than the user, or the user’s agent, or an organization outside the Foundation.

“use” means the treatment, handling, and management of personal information by and within Winnipeg Foundation.

“user” means an individual who uses the Website or Websites, including anyone who accesses or visits the Website or Websites.

“Websites” means collectively http://www.winnipeg.org and any tools, apps, forums, event registration pages, social media pages, contest entries, blogs, purchases, donations, or grants.

During interaction with the Winnipeg Foundation, including in-person, and through physical and virtual interaction, you may be asked to voluntarily provide the following personal information if the personal information is reasonably required to provide the services accessed, used or requested by you:

information that you provide to Winnipeg Foundation in order to apply for and receive a grant, including a list of your organization’s the board of directors and officers

A. information that you provide when you become a registered user of a Foundation account or otherwise complete forms on the Websites, such as your name, email and postal address, and telephone number;

B. your login and password details in connection with any account that you set up with The Foundation, including your username;

C. information that you provide to Winnipeg Foundation in order to give donations, including credit card information;

D. information that you provide to Winnipeg Foundation in order to apply for and receive a grant, including a list of your organization’s board of directors and officers;

E. your correspondence with Winnipeg Foundation employees, including any questions, concerns or comments you may have about the Websites or problems that you report;

F. comments that you may post to the Websites; and

G. details of your transactions and requests made.

Winnipeg Foundation collects your personal information and will use your personal information as is reasonably required for the following purposes:

to track communications with you;

A. if you are a registered user of a Winnipeg Foundation account, to establish and maintain your Winnipeg Foundation account and to provide the ongoing services that you request;

B. to respond to questions, comments, requests or complaints that you submit to Winnipeg Foundation;

C. to process your donations;

D. to provide income tax receipts, where applicable;

E. to process grant applications;

F. to invest and administer Foundation funds;

G. to process your registration for certain events;

H. to provide you with the electronic communications you request;

I. to grant you access to post information to Winnipeg Foundation’s blog;

J. to edit and moderate comments posted to Winnipeg Foundation’s blog and to otherwise administer Winnipeg Foundation’s blog;

K. to track communications with you;

L. to improve your experience of the Websites, including customizingto customize website settings;

M. to analyze the use of the Websites and to improve the Websites;

N. to verify the identities and account information of registered users who are giving or receiving monies through Winnipeg Foundation;

O. where donors have not requested anonymity, to report to the public the names of all the Foundation’s endowment funds and the names of donors;

P. to fulfill a purpose that we disclose to you when we request your personal information; and

Q. to meet legal and regulatory requirements.

Personal information gathered by Winnipeg Foundation is kept confidential. Winnipeg Foundation employees are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Personal information will only be collected and used by authorized employees in a manner consistent with the activities of Winnipeg Foundation. We do not rent, sell or otherwise disclose any of the personal information you provide to Winnipeg Foundation, other than for those purposes identified above. We do not share or otherwise disclose any of the personal information you provide to Winnipeg Foundation, other than as expressly set out in this Privacy Policy.

Winnipeg Foundation may disclose your personal information to:

A. its employees, agents and service providers for the purpose of enabling these parties to perform a business, professional, charitable or technical support function for Winnipeg Foundation;

B. a person who, in the reasonable judgment of tThe Foundation, is seeking the information as your agent;

C. the public, where the personal information is about a donor who has not requested anonymity and the personal information is being disclosed to report the names of all The Foundation’s endowment funds and donors; and

D. a third party or parties or a government institution, where you consent to such disclosure or the disclosure is required by law.

If you voluntarily submit, transmit, upload, provide, post or otherwise make available any information, photographs or other content (the “User Content”) to the Websites, your personal information may be automatically included in the posting, transmission, upload or submission, including without limitation, your user name and email address, and this User Content may be collected and used by others. Winnipeg Foundation has no control over and is not liable for the collection, use or disclosure of any posted, submitted, transmitted, uploaded, provided or otherwise made available User Content or your included personal information by users of the Websites. You are responsible for ensuring the protection of any of your personal information that you submit, post, transmit, upload, provide or otherwise make available on any of the Websites. We recommend that you do not include your home address, job title, telephone number or other more sensitive personal information in any User Content, unless you are entirely satisfied that such information should be made public.

Winnipeg Foundation is committed to safeguarding your personal information. Winnipeg Foundation will only retain personal information for as long as it is required to fulfill the identified purposes for which it was collected. Winnipeg Foundation uses appropriate security measures to protect personal information against risks such as loss or theft, unauthorized access, disclosure, copying, use, modification or destruction, regardless of the format in which it is held. The methods of protection and safeguards used by Winnipeg Foundation include, but are not limited to, locked filing cabinets, need-to-know access, and technological measures, including the use of passwords, encryption and firewalls. While the Winnipeg Foundation cannot guarantee that risks such as loss, theft, unauthorized access or disclosure of personal information will not occur, Winnipeg Foundation will make every effort to prevent such unfortunate occurrences.

Third parties are required to safeguard information entrusted to them in a manner consistent with the policies of Winnipeg Foundation and to sign a confidentiality agreement as part of all contracts. Examples of third parties include mailing services and data analysis providers.

Winnipeg Foundation takes care when disposing of or destroying personal information to prevent unauthorized parties from gaining access to it. The Foundation also ensures that its employees with access to personal information are aware of the importance of maintaining its confidentiality.

Winnipeg Foundation is committed to keeping your personal information as complete, up-to-date, and accurate as is necessary for the purposes for which it is to be used. Winnipeg Foundation will promptly correct or complete any personal information found to be inaccurate or incomplete. Where appropriate, the Foundation will transmit amended information to third parties having access to the personal information in question. Upon request, Winnipeg Foundation will provide you with a reasonable opportunity to access  the personal information in your file to review its accuracy. Such personal information will be provided within a reasonable time of the request and at a minimal or no cost to you.

Also, upon request, Winnipeg Foundation will provide an account of the use and disclosure of your personal information and, where reasonably possible, will state the source of the information. In providing an account of disclosure, the Foundation will provide a list of organizations to which it may have disclosed personal information about you when it is not possible to provide an actual list.

Winnipeg Foundation will promptly investigate all complaints regarding our compliance with the Privacy Policy and our handling of your personal information. If a complaint is found to be justified, Winnipeg Foundation will take appropriate measures to resolve the complaint, including, if necessary, amending Winnipeg Foundation’s policies and procedures. You will be informed of the outcome of the investigation regarding your complaint.

You may withdraw your consent to the collection, use or disclosure of your personal information by Winnipeg Foundation at any time, subject to legal or contractual restrictions and reasonable notice. In certain circumstances, your withdrawal of consent may result in the inability of Winnipeg Foundation to continue providing services to you. Please contact Winnipeg Foundation for more information regarding the implications of withdrawing consent.

The Websites may automatically collect certain non-identifying information regarding users of the Websites, such as the IP address of your computer, the IP address of your Internet service provider, the date and time you access the Websites, the Internet address of the website from which you linked directly to the Websites, the operating system you are using, the sections of the Websites you visit, the pages of the Websites read and images viewed, and the materials you post, submit, transmit, upload or produce to or download from the Websites. This non-identifying information is used to operate our web services, maintain service quality, and provide general statistics on their use.

We make no attempt to link this information with the identity of individuals visiting our Websites. Your non-identifying information may be permanently archived for future use.

The Websites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies,” which are text files placed on your computer to help the Websites analyze how users use the Websites. Cookies enhance the convenience and use of a website. The information generated by the cookie about your use of the Websites (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information to evaluate your use of the Websites, compile reports on website activity for the Websites’ operators, and provide other services related  to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. You may refuse the use of cookies by selecting the appropriate settings on your browser;, however, please note that doing so may affect your use of the Websites and your ability to access certain features of the Websites. By using the Websites, you consent to the processing of data about you by Google in the manner and for the purposes set out above. Google currently offers a free Google Analytics opt-out tool for Google Chrome, Mozilla Firefox, Apple Safari, and Mircrosoft Edge available at http://tools.google.com/dlpage/gaoptout.

To submit an inquiry, complaint, request a review of your personal information, correct or update your personal information, withdraw your consent or request more information or additional copies of the Privacy Policy, contact:

Winnipeg Foundation

1350 – One Lombard Place Winnipeg MB R3B 0X3

Email – include “Privacy” in your subject line

Phone: 204-944-9474

The Websites may contain links to other websites or Internet resources. When you click on one of those links, you are contacting another website or Internet resource that may collect information about you voluntarily or through cookies or other technologies. Winnipeg Foundation has no responsibility or liability for or control over those other websites or Internet resources or their collection, use and disclosure of your personal information.

Winnipeg Foundation will review this Privacy Policy regularly to ensure it remains relevant and up to date with changing technologies, laws, and the evolving needs of Winnipeg Foundation and its users.

A privacy breach occurs when personal information is stolen, lost,  or inadvertently disclosed to people who are not entitled to receive it. In the event of a privacy breach, Winnipeg Foundation will act as soon as reasonably possible to:

Evaluate what personal information was breached, how the breach occurred and the consequences stemming from the breach; and determine what processes should be changed or instituted to ensure such a breach is prevented from happening again.

1. Contain the breach in order to ensure that the breach of personal information does not escape any further than what has already occurred; and
2. Notify all persons or entities who should be advised of the breach; and
3. Evaluate what personal information was breached, how the breach occurred and the consequences stemming from the breach; and determine what processes should be changed or instituted to ensure such a breach is prevented from happening again.